How to share your availability without sharing your calendar

Sharing a full calendar means sharing event titles, attendees, locations, and notes — your 3pm “Interview with a competitor” included. Here's how to share only whenyou're free, and nothing else.

The problem with sharing your calendar

The usual options all overshare or underdeliver. Granting calendar access in Google or Outlook exposes event details to coworkers. “Free/busy only” sharing exists but is buried in settings, hard to extend outside your organization, and impossible to overlay across several people. Typing out times by hand goes stale the moment something new lands on your calendar.

The privacy-first approach

BusyBoard syncs your Google and Outlook calendars and stores only the time blocks — start and end. Event titles, descriptions, attendees, and locations are never stored and never shown to others. Anyone you share with sees colored “busy” blocks on a week grid and the gaps between them. That's the whole model: they learn when, never why.

Step by step

1. Connect your calendars. Sign up free and connect Google Calendar or Microsoft Outlook — or several of each. Work, personal, and side-project calendars merge into one availability view.
2. Set working hours (optional). Time outside your working hours is automatically shown as unavailable, so nobody proposes Sunday morning.
3. Create a share link.One click in the dashboard gives you a private availability link. Send it to anyone — clients, recruiters, family. They don't need an account.
4. Find a time together. When the other person also uses BusyBoard, you can overlay calendars and see mutual free slots instantly — across companies and calendar providers.

What the other person sees

• A week grid with your busy times as solid blocks
• Your free gaps, in their timezone automatically
• No event names, no attendees, no descriptions, no locations

You can try a live example without an account on the homepage demo.

Is it really free?

Yes — the free plan includes 1 active calendar, unlimited people and connections, a share link, and a 2-week forward view. Connecting a second calendar starts a 14-day free Pro trial (no card required). Pro ($9.90/mo or €9.90/mo) adds event scheduling, unlimited calendars and share links, real-time sync, and an 8-week view. Full details on the pricing page.